AECOM Senior Administrative Assistant, Hong Kong in Shatin, Hong Kong

Hong Kong - Sha Tin, Shatin

Job Summary

AECOM is built to deliver a better world. We design, build, finance and operate infrastructure assets for governments, businesses and organizations in more than 150 countries. As a fully integrated firm, we connect knowledge and experience across our global network of experts to help clients solve their most complex challenges. From high-performance buildings and infrastructure, to resilient communities and environments, to stable and secure nations, our work is transformative, differentiated and vital. A Fortune 500 firm, AECOM had revenue of $18.2 billion during fiscal year 2017. See how we deliver what others can only imagine at aecom.com and @AECOM.

We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.

Responsibilities:

  • Prepare and process invoices, billing issues& keep track on payment for assigned Business Line.

  • Assist in the development and update of project administrative procedures.

  • Assist in arranging special project events, e.g.event invitations distribution and RSVP consolidation, etc.

  • Provide reception and perform normal administrative functions.

  • Process all incoming & outgoing mail and correspondence.

  • Ensure the flow in document control system,stamp received, assign files, copy, distribute and documentation filing as required.

  • Prepare proposal, tender document, EOI and support the team on general administration work.

  • Assist in monitoring budget for the team.

Minimum Requirements

  • Form 6 or above, Certificate or Diploma in Secretarial Studies/Business Administration is an advantage

  • Minimum 3 years relevant experience in sizeable multinational corporates, experience in construction industry is an advantage.

  • Familiar with Proposal/ Tender/ EOI preparation to Government or Private Sectors.

  • Good PC skills in Word, Excel, PPT, MS outlook, etc.

  • Proficiency in English and Chinese (written & spoken).

  • Proactive, organized, attention to details and good team player.

  • Willing to work overtime, subject to project situation.

Preferred Qualifications

as above

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Hong Kong

Position Status Full-Time

Requisition/Vacancy No. 201455BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.